Privacy Policy

1. Introduction

Cody Global AI Strategies, LLC ("we," "our," or "us") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at codyglobalai.com (the "Site") and use our services.

By accessing or using the Site, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the Site immediately.

2. Information We Collect

2.1 Information You Provide Directly

When you interact with our Site, you may voluntarily provide personal information through forms and submissions, including but not limited to:

• Contact Forms: First name, last name, email address, phone number, company name, area of interest, and any message content you submit through our contact form.
• Newsletter / Updates: Email address when you subscribe to receive communications from us.
• Consultation Requests: Business information, project details, and other data you provide when requesting our services.

2.2 Information Collected Automatically

When you visit the Site, certain information may be collected automatically, including:

• IP address, browser type, operating system, and device information
• Pages visited, time spent on pages, and navigation paths
• Referring URL, UTM campaign parameters, and referrer data
• Cookies and similar tracking technologies

2.3 AI Document Extractor Tool

Our AI Document Extractor tool processes uploaded files (PDFs, Word documents, and images) entirely in memory. We do not store, retain, or log any files or extracted data submitted through this tool. Files are discarded immediately after processing. However, documents are transmitted to third-party AI providers (specifically OpenAI) for analysis. Please review OpenAI's Privacy Policy to understand how they handle data.

3. How We Use Your Information

We use the information we collect to:

• Respond to your inquiries, contact form submissions, and service requests
• Provide, maintain, and improve our website and services
• Send you relevant communications, updates, and marketing materials (with your consent)
• Analyze website usage and trends to improve user experience
• Comply with legal obligations and protect our rights
• Detect, prevent, and address technical or security issues

4. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information. We may share your information in the following limited circumstances:

• Service Providers: Third-party vendors who assist in operating our website, processing form submissions, sending emails, or providing analytics (e.g., Vercel, OpenAI, email delivery services).
• Legal Requirements: When required by law, regulation, legal process, or enforceable governmental request.
• Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets.
• With Your Consent: When you explicitly authorize us to share your information.

5. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyze website traffic, and understand usage patterns. These may include:

• Essential Cookies: Required for the Site to function properly (e.g., theme preferences).
• Analytics Cookies: Help us understand how visitors interact with the Site.

You can control cookies through your browser settings. Disabling cookies may affect certain features of the Site.

6. Data Retention

We retain personal information submitted through forms and inquiries for as long as necessary to fulfill the purposes described in this policy, respond to your requests, or comply with our legal obligations. You may request deletion of your data at any time by contacting us.

7. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your personal information
• Object to or restrict certain processing activities
• Withdraw consent where processing is based on consent
• Request a portable copy of your data in a structured format

To exercise any of these rights, please contact us using the information below.

9. Third-Party Links

The Site may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children's Privacy

Our Site and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child, we will take steps to delete it promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date. Your continued use of the Site after any changes constitutes acceptance of the revised policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your personal information, please contact us: